Privacy policy
This policy explains how Otto Scooter Ltd, trading as Moonfleets, collects, uses and protects your personal data, under UK GDPR and the Data Protection Act 2018. Otto Scooter Ltd is the data controller.
Data we collect
We collect the information you give us when you enquire, book a check-in or rent — such as your name, contact details, licence/CBT details and payment information — together with vehicle GPS/telematics data and, where a vehicle is fitted with one, camera footage.
GPS, telematics & cameras
Every vehicle carries a GPS tracker/telematics unit and may carry a camera. We use this location data and footage for theft recovery, damage investigation, cooperation with law enforcement, and the security of the fleet. The lawful bases are the performance of our contract with you and our legitimate interests in protecting the vehicles.
Health data (insurance proposal)
To add you as a permitted driver on our fleet motor insurance policy, the insurance proposal includes questions about your health. Health data is special-category data under UK GDPR: we process it only with your explicit consent, share it only with our insurers, and you may withdraw consent at any time (in which case we may be unable to insure you to ride).
How we use it
We use your data to provide and manage your rental, add you to our fleet insurance policy (mopeds), arrange servicing, operate GPS tracking and theft recovery, take payments, and communicate with you about your account. Lawful bases: performance of a contract, compliance with legal obligations, and our legitimate interests in running and protecting the fleet.
Sharing
We share data only as needed to run the service and meet legal obligations — with our insurers, payment providers, credit reference agencies, the DVLA (mopeds), HMRC, the police, debt collection agencies and HireGuard — and where otherwise required by law. We do not sell your personal data.
Your rights
Under UK GDPR you have the right to access your personal data, to have it rectified, and to have it erased, as well as rights to restrict or object to certain processing. To exercise any of these rights, email support@ottoscooter.co.uk. You can also complain to the Information Commissioner’s Office (ico.org.uk).
Retention
We keep your data only as long as necessary to provide the service and meet our legal obligations, then delete or anonymise it.
Moon Fleets is a brand of Otto Scooter Ltd, registered in England & Wales (Company No. 12152782), 66 Paddenswick Road, London W6 0UB.